University Archive
Since 2021 the University Archive has been part of the University Library located in Munich-Freimann. The archive holdings are made available to researchers in the Historical Collections Reading Room in the LMU main building.
Location and contact details
- Visiting address
- University Library of LMU Munich
University Archive Division
Edmund-Rumpler Straße 9
80939 München
(2nd floor) - Postal address
- University Library of LMU Munich
University Archive Division
Geschwister-Scholl-Platz 1
80539 München - Use of archival collections
- Reading room for historical collections
- uam@ub.uni-muenchen.de
- Phone
- +49 89 2180- 72100
Collection mandate
As part of the Historical Collections Department, the University Archive preserves analog and digital records, audiovisual media and collections documenting the university’s history from 1472 to the present. It evaluates, acquires and catalogs records from the university and its affiliated institutions, as well as the estates of university members. It ensures their organized use by researchers and administrators in accordance with Bavarian Archives Act.
Records management
Well-organized records management is essential for compliant and efficient administration. With the shift toward electronic records management, modern records management has come into focus - it encompasses all relevant information, regardless of the medium.
All documents generated in the course of official duties that provide insight into administrative actions are relevant. They must be submitted to the University Archives for evaluation - regardless of whether they are in paper or digital form.
Data subject to a legal obligation to be deleted must also be submitted to the University Archive. Submission to the archives is equivalent to deletion (a substitute for deletion).
The handling of emails depends on their information content. If an e-mail contains relevant information, such as for the traceability of decisions, it belongs in the file - ideally in the form in which the file is kept: printed out for paper files or digitally for electronic files. E-mails with no lasting value, such as appointment arrangements, do not need to be filed.
Employees of the transferring organizational unit may, of course, continue to access their records. If necessary, the records may also be checked out if they are needed again for administrative purposes. However, records that have already been archived may no longer be altered.
Archival material is subject to statutory retention periods and is generally blocked for at least 30 years after the file is closed - in certain cases even longer. Only after the retention period has expired is access possible for third parties.
